Question 1

What are the differences between SharePoint Online and SharePoint On-Premises?

Accepted Answer

SharePoint Online is a cloud-based solution hosted by Microsoft, while SharePoint On-Premises is installed locally on company servers.
- Online offers automatic updates, scalability, and integration with M365, but has less customization control.
- On-Premises provides full control over customization and data, but requires infrastructure maintenance.
- Online is subscription-based, while On-Premises involves upfront licensing costs.

Question 2

What are Content Types in SharePoint, and how are they used?

Accepted Answer

Content Types define reusable settings for items like documents or lists.
- They include metadata, workflows, and templates (e.g., a 'Contract' content type with specific fields).
- Created at the site level and inherited by lists/libraries.
- Useful for standardizing data across multiple sites.

Question 3

What are Managed Metadata and Term Store in SharePoint?

Accepted Answer

Managed Metadata is a hierarchical collection of terms managed centrally in the Term Store.
- Used for tagging content, improving search, and ensuring consistency.
- Term Store allows admins to create term sets (e.g., Departments, Categories).
- Supports multi-lingual terms and synonyms for flexibility.

Question 4

What is SharePoint, and how does it integrate with Microsoft 365?

Accepted Answer

SharePoint is a web-based collaboration platform by Microsoft that allows organizations to manage content, streamline workflows, and enhance team collaboration.
- It integrates seamlessly with Microsoft 365 tools like Teams, OneDrive, and Outlook, providing a centralized hub for document storage and sharing.
- Users can create sites, automate business processes with Power Automate, and leverage Power Apps for custom solutions.
- Its scalability supports both on-premises and cloud deployments (SharePoint Online).

Question 5

How do you implement version control in a SharePoint document library?

Accepted Answer

To implement version control:
- Enable versioning in Library Settings > Versioning Settings.
- Set major/minor versioning and limit versions if needed.
- Use check-in/check-out to manage edits.
- Restore previous versions from the version history.

Question 6

How do you create a custom list view in SharePoint?

Accepted Answer

To create a custom list view:
- Go to List Settings > Create View.
- Select a view type (e.g., Standard, Calendar) and name it.
- Customize filters, sorting, and columns.
- Save and set as default if needed.

Question 7

How do you create a custom list in SharePoint?

Accepted Answer

Creating a custom list in SharePoint involves a few steps:
- Navigate to the Site Contents page from the SharePoint site.
- Click 'New' and select 'List,' then provide a name and description.
- Customize columns by adding new ones (e.g., text, choice, date) via the 'Add column' option.
- Optionally, configure settings like versioning or permissions.
- This can also be done programmatically using PowerShell or CSOM for automation.

Question 8

What is the purpose of the SharePoint Master Page?

Accepted Answer

The Master Page defines the overall layout and branding of SharePoint sites.
- Controls headers, footers, navigation, and CSS references.
- Customizable via SharePoint Designer or Visual Studio.
- Ensures consistency across all pages in a site.

Question 9

How do you create a custom workflow in SharePoint Designer?

Accepted Answer

To create a custom workflow:
- Open SharePoint Designer and connect to the site.
- Create a new workflow tied to a list or library.
- Add conditions and actions (e.g., send email, update item).
- Publish the workflow and test it with sample data.

Question 10

How do you handle permissions in SharePoint?

Accepted Answer

Permissions in SharePoint are managed at multiple levels:
- Site-level permissions are set via Site Settings > Site Permissions.
- Use groups (e.g., Owners, Members, Visitors) for easier management.
- Break inheritance for unique permissions on lists, libraries, or items.
- Validate access with the 'Check Permissions' tool.

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